Switch to next/previous message (with message open)
Ctrl+Shift+Tab or Shift+Tab
Move between the Folder Pane, main Outlook window, Reading Pane, and To-Do Bar
Tab
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar
F6
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and the menu access keys in the Outlook ribbon
Ctrl+Tab
Move around message header lines in the Folder Pane or an open message
Arrow Keys
Move around within the Folder Pane
Ctrl+Y
Go to a different folder
Ctrl+E or F3
Go to the Search box
Alt+Arrow Up or Ctrl+, or Alt+Page Up
In the Reading Pane, go to the previous message
Space / Shift+Space
In the Reading Pane, page down/up through text
Arrow Left Arrow Right
Collapse or expand a group in the email message list, respectively
Alt+B or Alt+Arrow Left
Go back to previous view in main Outlook window
Alt+Arrow Right
Go forward to next view in main Outlook window
Ctrl+Shift+W
Select the InfoBar and, if available, show the menu of commands
2. Search
Ctrl+E
Find a message or other item
Esc
Clear the search results
Ctrl+Alt+A
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the selected Outlook function
Ctrl+Shift+F
Use Advanced Find
Ctrl+Shift+P
Create a Search Folder
F4
Search for text within an open item
Ctrl+H
Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item
Ctrl+Alt+K
Expand search to include items from the current folder
Ctrl+Alt+Z
Expand search to include subfolders
3. Common Commands: Common To Most Views
Ctrl+S or Shift+F12
Save (except in Tasks)
Alt+S
Save and close (except in Mail)
F12
Save as (only in Mail)
Ctrl+Z or Alt+Backspace
Undo
Ctrl+D
Delete an item
Ctrl+P
Print
Ctrl+Shift+Y
Copy an item
Ctrl+Shift+V
Move an item
Ctrl+K
Check names
F7
Check spelling
Ctrl+Shift+G
Flag for follow-up
Ctrl+F
Forward
Alt+S
Send or post or invite all
F2
Enable editing in a field (except in Mail or Icon view)
Ctrl+L
Left align text
Ctrl+E
Center text
Ctrl+R
Right align text
4. Common Commands: Format Text and work with Editor
Ctrl+X or Shift+Delete
Cut (selected text)
Ctrl+C or Ctrl+Insert
Copy (selected text), NOTE: Ctrl+Insert is not available in the Reading Pane
Ctrl+V or Shift+Insert
Paste (from clipboard)
Ctrl+B
Bold
Ctrl+U
Underline
Ctrl+I
Italics
Ctrl+] or Ctrl+Shift+>
Increase font size
Ctrl+[ or Ctrl+Shift+<
Decrease font size
Shift+F3
Switch case (selected text)
Ctrl+Shift+K
Format letters as small capitals
Alt+O
Display the Format menu
Ctrl+Shift+P
Display the Font dialog box
Ctrl+Shift+L
Add bullets
Ctrl+T / Ctrl+Shift+T
Increase Decrease indent
Ctrl+L
Left align
Ctrl+E
Center
Ctrl+Shift+Z or Ctrl+Space
Clear formatting
Ctrl+Shift+H
Delete the next word
Ctrl+Shift+J
Stretch a paragraph to fit between the margins
Ctrl+Shift+S
Apply styles
Ctrl+T / Ctrl+Shift+T
Create/reduce a hanging indent
Ctrl+K
Insert a hyperlink
Ctrl+L / Ctrl+R
Left/Right align a paragraph
Ctrl+Q
Remove paragraph formatting
Ctrl+Shift+8
Toggle show/hide formatting marks. Must be in email body for this to work.
5. Common Commands: Add Links and Edit URLs
Ctrl+Left Mouse Click
Edit a URL in the body of an item
Ctrl+K
Insert hyperlink
6. Common Commands: Create Item or File
Ctrl+Shift+A
Create an appointment
Ctrl+Shift+C
Create a contact
Ctrl+Shift+L
Create a contact group
Ctrl+Shift+X
Create a fax
Ctrl+Shift+E
Create a folder
Ctrl+Shift+Q
Create a meeting request
Ctrl+Shift+M
Create a message
Ctrl+Shift+N
Create a note
Ctrl+Shift+H
Create a Microsoft Office document
Ctrl+Shift+S
Post to this folder
Ctrl+T
Post a reply in this folder
Ctrl+Shift+P
Create a Search Folder
Ctrl+Shift+K
Create a task
Ctrl+Shift+U
Create a task request
7. Common Commands: Color Categories
Alt+D
Delete the selected category from the list in the Color Categories dialog box
8. Common Commands: Flags
Ctrl+Shift+G
Open the Flag for Follow Up dialog box to assign a flag
9. Mail
Ctrl+Shift+I
Switch to Inbox
Ctrl+O
Pop Out email reply in new window
Ctrl+Shift+O
Switch to Outbox
Alt+M
Choose the account from which to send a message
Ctrl+K
Check names
Alt+S
Send
Ctrl+R
Reply to a message
Ctrl+Shift+R
Reply all to a message
Ctrl+Alt+R
Reply with meeting request
Ctrl+F
Forward a message
Ctrl+Alt+J
Mark a message as not junk
Ctrl+Shift+I
Display blocked external content (in a message)
Ctrl+Shift+S
Post to a folder
Ctrl+Shift+N
Apply Normal style
Ctrl+M or F9
Check for new messages
Arrow Up
Go to the previous message
Arrow Down
Go to the next message
Ctrl+N
Create a message (when in Mail)
Ctrl+Shift+M
Create a message (from any Outlook view)
Ctrl+O
Open a received message
Ctrl+Shift+D
Delete and Ignore a Conversation
Ctrl+Shift+B
Open the Address Book
Insert
Add a Quick Flag to an unopened message
Ctrl+Shift+G
Display the Flag for Follow Up dialog box
Ctrl+Q / Ctrl+U
Mark as read/unread
Ctrl+Shift+W
Open the Mail Tip in the selected message
F4
Find or replace
Shift+F4
Find next
Ctrl+Enter
Send
Ctrl+P
Print
Ctrl+F
Forward
Ctrl+Alt+F
Forward as attachment
Alt+Enter
Show the properties for the selected item
Ctrl+Shift+U
Create a multimedia message
Ctrl+Alt+M
Mark for Download
Ctrl+Alt+U
Clear Mark for Download
Ctrl+B
Display Send/Receive progress
10. Calendar
Ctrl+N
Create an appointment (when in Calendar)
Ctrl+Shift+A
Create an appointment (in any Outlook view)
Ctrl+Shift+Q
Create a meeting request
Ctrl+F
Forward an appointment or meeting
Ctrl+R
Reply to a meeting request with a message
Ctrl+Shift+R
Reply All to a meeting request with a message
Alt+1
Show 1 day in the calendar
Alt+2
Show 2 days in the calendar
Alt+3
Show 3 days in the calendar
Alt+3
Show 4 days in the calendar
Alt+5
Show 5 days in the calendar
Alt+6
Show 6 days in the calendar
Alt+7
Show 7 days in the calendar
Alt+8
Show 8days in the calendar
Alt+9
Show 9 days in the calendar
Alt+0
Show 10 days in the calendar
Ctrl+G
Go to a date
Alt+= or Ctrl+Alt+4
Switch to Month view
Ctrl+Arrow Right / Ctrl+Arrow Left
Go to the next/previous day
Alt+Arrow Down / Alt+Arrow Up
Go to the next/previous week
Alt+Page Down / Alt+Page Up
Go to the next/previous month
Alt+Home / Alt+End
Go to the start/end of the week
Alt+- or Ctrl+Alt+3
Switch to Full Week view
Ctrl+Alt+2
Switch to Work Week view
Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+.
Go to previous/next appointment
Ctrl+G
Set up recurrence for an open appointment or meeting
11. People
Ctrl+Shift+D
Dial a new call
F3 or Ctrl+E
Find a contact or other item (Search)
F11
Enter a name in the Search Address Books box
Shift+letter
In Table or List view of contacts, go to first contact that starts with a specific letter
Ctrl+A
Select all contacts
Ctrl+F
Create a message with selected contact as subject
Ctrl+N
Create a contact (when in Contacts)
Ctrl+Shift+C
Create a contact (from any Outlook view)
Ctrl+O
Open a contact form for the selected contact
Ctrl+Shift+L
Create a contact group
Ctrl+P
Print
F5
Update a list of contact group members
Ctrl+Y
Go to a different folder
Ctrl+Shift+B
Open the Address Book
Ctrl+Shift+F
Use Advanced Find
Ctrl+Shift+.
In an open contact, open the next contact listed
F11
Find a contact
Esc
Close a contact
Ctrl+Shift+X
Send a fax to the selected contact
Alt+D
Open the Check Address dialog box
Alt+Shift+1
In a contact form, under Internet, display the Email 1 information
Alt+Shift+2
In a contact form, under Internet, display the Email 2 information
Alt+Shift+3
In a contact form, under Internet, display the Email 3 information
12. People: Electronic Business Cards
Alt+A
Open the Add list
Alt+B
Select text in Label box when the field with a label assigned is selected
Alt+C
Open the Add Card Picture dialog box
Alt+E
Place cursor at beginning of Edit box
Alt+F
Select the Fields box
Alt+G
Select the Image Align drop-down list
Alt+K, then Enter
Select color palette for background
Alt+L
Select Layout drop-down list
Alt+R
Remove a selected field from the Fields box
13. Tasks
Alt+C
Accept a task request
Ctrl+D
Decline a task request
Ctrl+E
Find a task or other item
Ctrl+Y
Open the Go to Folder dialog box
Ctrl+N
Create a task (when in Tasks)
Ctrl+Shift+K
Create a task (from any Outlook view)
Ctrl+O
Open selected item
Ctrl+P
Print selected item
Ctrl+A
Select all items
Ctrl+D
Delete selected item
Ctrl+F
Forward a task as an attachment
Ctrl+Shift+Ctrl+U
Create a task request
Tab or Shift+Tab
Switch between the Folder Pane, Tasks list, and To-Do Bar
Ctrl+Z
Undo last action
Insert
Flag an item or mark complete
14. Groups
Arrow Right / Arrow Left
Expand/collapse a single selected group
Arrow Up / Arrow Down
Select the previous/next group
Home / End
Select the first/last group
Arrow Right
Select the first item on screen in an expanded group or the first item off screen to the right
15. Print
Alt+F, then P
Open Print tab in Backstage view
Alt+F, then F, then 1
To print an item from an open window
Alt+S, or Alt+U
Open Page Setup from Print Preview
Alt+F, then P, then I
To select a printer from Print Preview
Alt+F, then P, then L
To Define Print Styles
Alt+F, then P, then R
To open Print Options
16. Send/Receive
F9
Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define
Shift+F9
Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)
Ctrl+M
Start a send/receive
Ctrl+Alt+S
Define Send/Receive groups
17. Macros
Alt+F8
Play Macro
18. Views: Table View
Enter
Open an item
Ctrl+A
Select all items
Page Down / Page Up
Go to the item at the bottom/top of the screen
Shift+Arrow Up or Shift+Arrow Down
Extend or reduce the selected items by one item
Ctrl+Arrow Up or Ctrl+Arrow Down
Go to the next or previous item without extending the selection
Ctrl+Space
Select or cancel selection of the active item
19. View: Business Cards/Address cards
a-z
Select a specific card in the list (type one or more letters of the name that the card)
Arrow Up / Arrow Down
Select the previous/next card
Home / End
Select the first/last card in the list
Page Up / Page Down
Select the first card on the current/next page
Arrow Right / Arrow Left
Select the closest card in the next/previous column
Ctrl+Space
Select or cancel selection of the active card
Shift+Arrow Up
Extend the selection to the previous card and cancel selection of cards after the starting point
Shift+Arrow Down
Extend the selection to the next card and cancel selection of cards before the starting point
Ctrl+Shift+Arrow Up
Extend the selection to the previous card, regardless of the starting point
Ctrl+Shift+Arrow Down
Extend the selection to the next card, regardless of the starting point.
Shift+Home / Shift+End
Extend the selection to the first/last card in the list
Shift+Page Up / Shift+Page Down
Extend the selection to the first/last card on the previous page
Tab / Shift+Tab
Move to the next/previous field and control (in an open card)
Enter
Close the active card (in an open card)
Enter
Add a line in a multiline field (when a field in a card is selected)
Home / End
Move to the beginning/end of a line (when a field in a card is selected)
Page Up / Page Down
Move to the beginning/end of a multiline field (when a field in a card is selected)
Arrow Up / Arrow Down
Move to the previous/next line in a multiline field (when a field in a card is selected)
Arrow Left / Arrow Right
Move to the previous/next character in a field (when a field in a card is selected)
20. View: Timeline (Tasks) – When an item is selected
Arrow Left / Arrow Right
Select the previous/next item
Shift+Arrow Left or Shift+Arrow Right
Select several adjacent items
Ctrl+Arrow Left+Space or Ctrl+Arrow Right+Space
Select several nonadjacent items
Enter
Open the selected items
Home / End
Select the first/last item on the timeline (if items are not grouped) or the first item in the group
Ctrl+Home / Ctrl+End
Display (without selecting) the first/last item on the timeline (if items are not grouped) or the first item in the group
21. View: Timeline (Tasks) – When a group is selected
Enter or Arrow Right
Expand the group
Enter or Arrow Left
Collapse the group
Arrow Up Arrow Down
Select the previous/next group
Home / End
Select the first/last group on the timeline
Arrow Right
Select the first item on screen in an expanded group or the first item off screen to the right
22. View: Timeline (Tasks) – When a unit of time for days is selected
ArrowLeft / Arrow Right
Move backward/forward in increments of time that are the same as those shown on the time scale
Tab and Shift+Tab
Switch between active view, To-Do Bar, Search and back to active view
23. View: Calendar – Day/Week/Month
Alt+key for number of days
View from 1 through 9 days
Alt+0
View 10 days
Alt+-
Switch to weeks
Alt+=
Switch to months
Ctrl+Tab or F6
Move between Calendar, TaskPad, and the Folder List
Shift+Tab
Select the previous appointment
Arrow Left / Arrow Right
Go to the previous/next day
Alt+Arrow Down / Alt+Arrow Up
Go to the same day in the next/previous week
24. View: Calendar – Day View
Home
Select the time that begins your work day
End
Select the time that ends your work day
Arrow Up / Arrow Down
Select the previous/next block of time
Page Up / Page Down
Select the block of time at the top/bottom of the screen
Shift+Arrow Up or Shift+Arrow Down
Extend or reduce the selected time
Alt+Arrow Up or Alt+Arrow Down
Move an appointment up or down
Alt+Shift+Arrow Up or Alt+Shift+Arrow Down
Change an appointment’s start or end time
Alt+Arrow Down
Move selected item to the same day in the next week
Alt+Arrow Up or Alt+Arrow Down
Move selected item to the same day in the previous week
25. View: Calendar – Week View
Home / End
Go to the start/end of work hours for the selected day
Page Up / Page Down
Go up/down one page view in the selected day
Shift+Arrow Left, Shift+Arrow Right, Shift+Arrow Up, Shift+Arrow Down or Shift+Home or Shift+End
Change the duration of the selected block of time
26. View: Calendar – Month View
Home
Go to the first day of the week
Page Up / Page Down
Go to the same day of the week in the previous/next page
